An employee handbook sets important expectations and helps protect your business. When it lacks key policies or contains unclear language, though, it can lead to serious legal issues.
Below are some common omissions that employers should avoid to ensure compliance with Kentucky law.
Failure to include a clear anti-discrimination policy
Kentucky employers must follow federal and state laws prohibiting workplace discrimination. An employee handbook without a clear anti-discrimination policy may leave a business vulnerable to claims of unequal treatment. Include a section that outlines protected classes, such as race, gender, disability and age, as required by law. This section should also explain how employees can report concerns.
Not addressing wage and hour compliance
Kentucky law requires employers to pay employees at least the state or federal minimum wage, whichever is higher. Failure to explain overtime pay, breaks or the calculation of wages can lead to disputes. An employee handbook should clearly outline wage policies to ensure employees understand their rights and reduce misunderstandings.
Lack of policies on workplace safety
Kentucky follows federal OSHA standards to ensure workplace safety. A handbook without a detailed section on safety procedures and reporting mechanisms for unsafe conditions could result in compliance violations. Employers should include specific steps employees must take to maintain a safe working environment.
Missing leave and time-off policies
Employees need clarity on how and when they can take leave. Kentucky employers must comply with federal laws, such as the Family and Medical Leave Act, when applicable. Include information about available leave types, eligibility requirements and procedures for requesting time off.
Regularly review the employee handbook to ensure it aligns with Kentucky law and reflects changes in workplace regulations. These updates can prevent costly disputes and improve workplace harmony. An accurate and thorough handbook safeguards both employees and employers.